Best European Task Management & Calendar Apps
Comprehensive guide to EU-based productivity tools that help you organize tasks, manage calendars, and achieve your goals while keeping your data in Europe.
MadeByEU Editorial
Editorial Team
Your task list contains some of your most personal information - your goals, habits, work projects, and daily routines. European task management apps offer powerful productivity features while keeping this sensitive data under GDPR protection.
Why European Task Managers?
Beyond privacy, European productivity tools often take a more holistic approach to task management, focusing on goals, habits, and well-being rather than just endless to-do lists.
Top Picks for Task Management
1. Morgen (Switzerland) 🇨ðŸ‡
Best for: Calendar integration and AI-powered planning
Morgen is a Swiss powerhouse that combines task management with calendar scheduling. Its AI planning assistant helps you find optimal times for tasks based on your calendar, energy levels, and priorities.
Morgen
Swiss-made calendar and task manager with powerful AI planning. Integrates all your calendars and to-dos.
- Pricing: Free tier available, Pro from €9/month
- Key Feature: AI-powered time blocking and scheduling
- Integrations: Google Calendar, Outlook, Todoist, Notion
- Platforms: Windows, Mac, Linux, iOS, Android, Web
2. Capacities (Germany) 🇩🇪
Best for: Knowledge workers and note-takers
Capacities combines task management with a powerful note-taking system. It's perfect for people who need to manage both projects and knowledge in one place, with a unique object-based approach to organization.
Capacities
All-in-one productivity app from Germany. Note-taking, task management, and knowledge organization.
- Pricing: Free for personal use, Pro from €10/month
- Key Feature: Object-based knowledge management
- Best for: Writers, researchers, students
- Privacy: Data stored in Germany under GDPR
3. Superlist (Germany) 🇩🇪
Best for: Modern, design-forward task management
Built in Berlin by former Wunderlist team members, Superlist brings a fresh take to task management with beautiful design and collaborative features.
Superlist
The new standard for to-do lists. Built in Berlin for personal and pro use.
- Pricing: Free for individuals, teams from €8/month
- Key Feature: Collaborative task management
- Design: Minimal, modern interface
- Best for: Personal and small team use
Feature Comparison
| App | Calendar Integration | AI Features | Collaboration | Free Tier |
|---|---|---|---|---|
| Morgen | ✓ Excellent | ✓ AI scheduling | Limited | ✓ Yes |
| Capacities | Basic | Limited | Limited | ✓ Yes |
| Superlist | Basic | Limited | ✓ Good | ✓ Yes |
Which One Should You Choose?
- For calendar power users: Morgen's AI scheduling is unbeatable
- For knowledge workers: Capacities combines tasks with notes beautifully
- For teams and collaboration: Superlist's collaborative features shine
Migration Tip: Most of these apps offer importers for Todoist, Trello, and other popular tools. You can usually switch in under 30 minutes.
Conclusion
European task management apps prove you don't have to sacrifice functionality for privacy. Whether you need calendar integration, knowledge management, or goal tracking, there's a European solution that fits your workflow.